Full Service Wedding Planning (starting at $5,500)

Full service planning typically includes the following items, but can be customized to fit your individual needs.

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Pre-Event Production

• Recommend venues and vendors in accordance with event budget and style

• Schedule and attend all vendor meetings and interviews

• Attend site visit(s) with client to establish the event style, direction and flow

• Unlimited face to face meetings, phone and e-mail communication/advice for client

• Guidance on wedding etiquette

• Create budget; manage deposit schedule and payments

• Review and negotiate all vendor contracts

• Decor conceptualization and coordinate overall event vision and design

• Act as the liaison between client and vendors for all logistical needs

• Create complete timeline for celebration and share with all vendors

• Lead all-vendor walk-through

• Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

• List Forever In A Day as a point of contact on website, save the dates, invitations and welcome notes

• Set up and manage hotel blocks for out-of-town guests

• Schedule and book all guest and family transportation to/from ceremony and reception

• Collate, stamp and mail save the dates and invitations

• Advise on menu planning and attend tasting with caterer

• Source and order items and packaging for favors and welcome gifts bags

• Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list

• Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design

• Attend final meeting with client and collect all celebration elements

• Confirm all details and arrival times for vendors

• Provide schedule for family and VIP guests

• Coordinate all printed materials

• Assemble and deliver welcome gift bags for out of town guests

• Coordinate rehearsal with (or without) Officiant

• Manage rehearsal dinner including timing and speeches

Wedding Day

• Coordinate all aspects of wedding celebration

• Oversee check-in of rentals

• Create “steps of service” for catering team

• Coordinate all deliveries and installations of celebration in accordance with vendor contracts

• Coordinate distribution of final payments and gratuities

• Manage and coordinate transportation for family and guests

• Provide event emergency kit (including sewing kit, stain remover, etc)

• Provide and place restroom amenities basket

• Organize and set up escort cards, place cards and menu cards

• Oversee timely “flip” of room from ceremony to reception, if needed

• Conduct final lighting, sound and temperature inspection prior to guest arrival

• Conduct final seating and table check prior to guests welcomed to reception

• Cue all music changes and speeches with band/DJ

• Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

• Serve as point person for all vendors—cueing timing throughout event

• Manage and remedy all moment-to-moment challenges

• Arrange favors (if applicable)

• Oversee strike of venue

• Collect any celebration elements and gifts

• Double check return/pick up of all rental elements from caterer and floral designer

• Coordinate post wedding brunch